Monthly, Fortnightly, Weekly Processing

Once we have processed your payroll, several reports are produced by our system.

Standard Financial Reports produced by our System

These reports are just a few basic services offered by iData. We produce many other reports that are more specific to client needs. If by any chance our system cannot produce a client specific report that caters to your payroll needs, our engineering department will develop one specifically for you.

• Errors and Queries on Input to the Payroll
  Data entered incorrectly sumbitted into our system is highlighted. If a logical assumption can be made with the presense of this error, it will be done by our system.
• Batch Total Listing
  A listing of all the control totals for the batches and printing is produced in detail of those that are out of balance.
• Errors Arising form Payroll
  This Report highlights any changes incorrectly made. For example, trying to submit a clock card for an employee who is discharged or does not appear on the Master file, thus eliminating the possibility of fraud.
• Queries Arising from Payroll
  A report that details queries, which do NOT affect an employee’s pay. The query can then be checked and the reason for the query can be ascertained. The report highlights the possibility of fraud – One of the popular queries show exployee maximum pay being exceeded. If this query is produced, a valid reason for the increase may be investigated before the employee is physically paid.
• Biographical Variance Report
  Produced to highlight any permanent or temporary changes made to an employee’s Master file information. This report may be used to determine whether the correct changes have been made.Some changes highlighted are new engagements, pay-rate changes, new permanent allowances, temporary allowances and discharged employees. This enables your company to maintain control of Master file changes.
• Payslips
  A standard Payslip caters up to 18 separately printed types of earnings, deductions and types of statistical data (year to date information). A Payslip copy is an employer’s wage register. In the case of wages, cash may be packed in the envelope on the reverse side of the payslip – if desired.
• Cost schedules
  A cost summary may be prepared – This form allows a number of variations, with specific variations you as the employer require. The earnings of each employee may be allocated over one or more cost codes – each up to 16 characters long. The cost code summary is produced in the cost code sequence, with the sub totals provided at intervals specified by you, the employer. Totals are given on a three level break, and by race and sex. This report is produced weekly or monthly.
• Statutory Returns
  Produced at the end of each tax year automatically. The peak load of work, which these reports create in March and April are almost completely removed. IRP5’s, IT3a’s and C.O.I.D.A schedules are produced.
• Deductions (Report 100, Report 101, Capital Balances)
  A deduction schedule is produced every pay period, which lists the total amount of each deduction. Group Deduction Schedules can be produced either weekly or monthly.
  At the end of the week or month, a detailed deduction summary, which lists the deduction amount for each individual employee within a particular deduction code will be generated. If a deduction is obtained which has a Capital balance at the end of the month, a detailed listing of each outstanding balance and the amount paid-to-date is then printed.
• Employer Grand Totals
  A Report giving the monthly totals for all deductions made both for employees and the employer.
• Pay Reconciliation (Report 101)
  A Report that gives pay period totals for Total Cost, Net Pay, Employee Deductions and Employer Deductions.
• Tax Payroll Register
  This may be printed either in employee number sequence or tax authority sequence. All tax related deductions per your employee’s are shown, as well as earnings on which the deductions were based. Month-to-date, year-to-date – the current pay period totals are given for each employee with grand totals produced at the end of the report.

EFT transfers into employee bank accounts

Once we have processed your payroll and submitted the results to you, you can simply transfer the net total to us. It’s a single EFT from your bank to iData. We then to all the individual ETFs into your employee’s bank accounts, regardless of what bank they are with. All salaries/wages will be in all your employees bank accounts on payday. Consider the savings in bank charges to you.

Reconciliation and Payment of all Third Party Accounts

All Third Party contributions are reconciled and paid over. Similarly to how we pay your employees, you transfer a single amount to us and we pay the individual contributions to the various institutions. Examples of these are as follows:

• EMP201 (SARS)
  • Tax
  • UIF
  • Skills
• Medical Aid
• Pension/Provident Funds
  • Policy
• Unions
• Garnishee
  • Settlement or debt claim
• Maintenance
  • Child support
• Bargaining Councils

Confidential Payslips

iData produces laser-printed, sealed, confidential payslips for your employees. These will be delivered to ensure that your employees receive their payslips on pay-day. Alternatively, electronic payslips can also be produced and emailed directly to each employee. These would be encrypted and password protected to ensure confidentiality.

Tax Year End Processing

IRP5 Monthly Reconciliation & Certificates at year end
Electronic file to SARS at Year end